Pixel Fish Digital Marketing Blog

10 Great Ways To Better Manage Your Website’s Inbound Leads

Posted by Kevin Fouche on Aug 1, 2019
Kevin Fouche

When it comes to increasing your business’ revenue, it is crucial that you analyse your lead management program before you take steps to increase your marketing efforts.

10 Great Ways To Better Manage Your Website’s Inbound Leads

If your prospects are being neglected and your leads are slipping through the cracks or being incorrectly managed, your business needs to focus on a review of its processes -- rather than increasing marketing spend to gather even more leads.

Your business probably gathers its prospect leads from many sources, including your website. Your business website is an extraordinary tool, which in part serves to promote your business and generate leads for you. Your sales pipeline should be structured in such a way that each of those important leads is managed correctly.  

10 Great Ways To Better Manage Your Website’s Inbound Leads

When your business’ website is handled poorly, your business revenue can suffer massively as a result.  To help with this, we’ve put together a list of our top ten tips on how to better handle your inbound leads to help you to ensure your business isn’t missing any important sales opportunities: 

1. Differentiate between a prospect and a lead

Estimates say that around 90% of leads that are funnelled through to sales staff are never acted upon. As unbelievable as that figure sounds, there is a large disconnect between what the rest of the business considers to be a lead, and what the sales team considers to be a lead that should be worked on.

So, what makes a prospect become a worthwhile lead in the eyes of the sales department? Firstly, leads are not always ready to engage with salespeople, and this can see them set aside while the salesperson moves on to chase more responsive leads. Secondly, leads are often delegated to the wrong salesperson, or they are given to the correct salesperson too late.

When all of your employees are furnished with a clear definition of when a prospect becomes a sales lead, your sales process will become far more effective.

2. Install the best customer relationship management (CRM) tool for your business

Installing a CRM is a great way to ensure optimal sales effectiveness. A CRM can grow with your business, providing your employees with a tool to help capture and track every interaction with your sales leads, customers and prospects.

There are lots of great small business CRMs for you to consider that will help you integrate different channels, including your website. Take the time to select the CRM that best suits your business, and your existing website.

3. Capture your sources

Keeping track of how people hear about your business is extremely useful when it comes to figuring out what is working – and what doesn’t – when it comes to lead generation.

Whether it is an ad, a referral, online banners or through your presence on social media - people are finding there way to your business somehow. Capturing the source will allow you to determine which marketing efforts are working, and often also help you to determine how many exposures it takes before a customer reaches out to you.

4. Rapid response

Responding within the first 48 hours of a prospect contacting you has been proven to dramatically increase the sales closing rate. Responding quickly sets you apart from your competition and allows you to ‘strike while the iron is hot’. After all, how many times have to requested information from a company, only to have gone cold on the idea by the time they got back to you? Or worse, how many times have you reached out to a company for more information and ended up hearing crickets as they ignored your enquiry altogether? 

5. Nurture all your leads

People are not always ready to purchase after their first interaction with a business. Nurturing these leads allows you to touch these prospects many times, over time, in order to move them through your sales cycle until they are at the purchase point.

Failing to nurture these leads can cost you dearly in the long run, as often the question is not if they are going to purchase, but simply when. Leads that are not ready to be passed on to your sales team should be entered into a lead nurturing campaign.

You can create an effective lead nurturing campaign by:

  • Using a personal tone in your social media communications/email communications as you continue to build the relationship, and
  • Use a content map to determine what information (or content) is best for each lead, and
  • Offer specific, targeted content to move them further along, and
  • Always include relevant calls-to-action within this content.

6. Value each prospect

Salespeople focus on qualifying leads, and therefore so should the rest of your staff. After all, the more detail your staff can provide the sales team, the more enthusiastic your salespeople will be about the lead.

Questions your staff can ask during their interactions with a prospect include:

  • What interested you in our products/services?
  • Why is that important to you?
  • How will our product/service help you?
  • What problem will it solve?
  • What need does it address?

If you are dealing business to business, your staff should try to determine the decision-maker in the company or organisation, before passing the lead to sales.

7. Information helps you serve the customer better

Keeping accurate records correctly tagged with information such as:

  • when prospects mention your competitors prices,
  • objections they may have on your products/services,
  • if they are a referral and the name of the person that sent them your way or
  • details of products of yours they may already own,

can all help your sales team further down the line.

Customers dislike repeating themselves and will appreciate your attention to detail when it comes to matching them to a product or service that meets their need. Correctly filing and tagging this information allows others to find these details quickly in the future to leverage what you know in order to, hopefully, close a sale.

Your sales team should research your lead, gathering relevant information to help them close the sale. Information can include information sourced directly from the prospect or from the internet, such as – in the case of B2B sales – business structure, current offerings, revenue model and the key decision makers.

8. Customer service begins while they are still your prospect

Treating your prospects like valued customers can have a significant impact on your future sales successes.

This is an opportunity for your team to build trust and to demonstrate to your prospects that your business values their business.

As we mentioned above, capturing the source of your enquiries and taking note of your prospects information is important – this information can assist your staff to nurture these important prospects into leads. Often, these pieces of information will allow that anyone in your company to promptly answer a prospect’s enquiries by utilising your CRM, delivering a great customer experience in the process.

9. Measure results to determine your ROI

Capturing the correct information will help you to measure and analyse your return on investment (ROI) of your marketing campaigns, and then focus on the sources and campaigns that are helping increase your sales pipeline.

The aim is to make sure the lead continues moving through the sales cycle, without lapsing backwards into nurturing - or being lost. The lead should be tracked and measured throughout the sales process.

Your marketing team can use the information at hand to identify buyer types and buyer personas, allowing you to identify the buyer persona on each product or service. To determine this, your team can utilise demographic data and information about your lead sources by analysing marketing analytics.

10. Hold regular sales meetings

Meeting regularly to review and track your CRM systems and to discuss lead quality will help your team improve their sales effectiveness. Lead management is the bridge between your marketing and sales teams. Handing on the leads to sales too early can lead to disaster, just as not handing them over in a timely manner can also backfire.

Ensuring your teams communicate with each other will boost your lead generation efforts and the effectiveness of your lead management process. A regular sales meeting is a great way to get both teams on the same page, and to identify potential leads and where they sit in the sale funnel.

Your website can be an incredible lead generation instrument, when employed properly. Many small businesses struggle when it comes to following up website leads, which can have a negative impact on their bottom line.

The key to achieving a seamless lead management process that works best for your business is to continue to evaluate what works, and what doesn’t, for your business. It may take some time and effort to achieve, but your business will only benefit from the results.

The team at Pixelfish would love to help you utilise your website as the ultimate lead generation tool. We are also experts at identifying and installing tailored CRM systems that will allow you to master your leads. Our team are ready to meet yours over coffee – so why not have a chat with us today about the best way forward for your business?

Further Reading:
What Is Domain Authority and How To Improve Your Ranking?

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Topics: eCommerce, WooCommerce